Coordinators' User Guide

The coorindator is a special user who manages users and teams for an institution.

Go to the Mentoring Online home page and click "Members Sign-In", the "Go straight to the tools". This will open a new window asking for your User ID and password. These will have been given to you after you subscribed to use the Student Performer™

After you have filled in your User ID and password and click the "Sign-In" button, you will be taken to the Administration page.

Adding Users to the System

To add a new user choose "Enter a New Profile" from the coordinator's menu.

You can enter mentors (who can rate students in their team and view these students' results) or students (who may only rate themselves).

Each user is assigned to a team, which is a virtual grouping of students and mentors. Mentors can only rate and view the results of students in the same team as themselves. Institutions are given a default team, and other teams can be added at any time (see below).

Each user needs a password, which the coordinator decides when the user is created. Passwords are case sensitive, and must be between 6 and 20 alpha-numeric characters.

User ids are based on the user's name. They will be the user's first name and the first initial of the user's surname, all in lowercase letters. If an id already exists in the system, a number will be added to the end.

Edit User Profiles

You can change existing users' names or teams, or you can reset their passwords. Choose "Edit User Profiles", and select the name of the user whose details you wish to change. When you have finished changing the profile press "Update Profile".

Creating a New Team

Each user is assigned to a team, which is a virtual grouping of students and mentors. Mentors can only rate and view the results of students in the same team as themselves. If you wish all mentors to be able to rate all students, you only need one team. You may wish to create other teams for things like sports teams, classes, etc.

Choose "Create a New Team" from the coordinator's menu. Enter the name of the team and choose a unique ID to identify the team in the system. This will be just one word, preferably all lower case. Press "Add New Team" and the team will be added. You can now enter new profiles in the new team, or change current users' teams in by editing their profiles.

View Student Results

You can view the result graphs of all students in your institution. See the Mentors' User Guide under Result Graphs for information.

Advanced Options

Edit Timeframes

You may wish to compare a student's ratings at two different times. The way to manage this is to use 'timeframes'. Each student is given a default timeframe, which is the month and year that they were initially entered into the system. When you are ready for the student to rate him or herself again, go to the "Edit Timeframes" link. Simply clicking on the name of the student will add a new timeframe (the current month and year). When the student goes back into the system she or he will now be able to rate him or herself again, in the new timeframe. The students' mentors will also be able to rate the student again, in the new timeframe. Mentors will then be able to compare the results of the two timeframes.

Security

If you don't use Mentoring Online for more than 15 minutes you will automatically be signed out and, if you are in the middle of answering questions, all your answers will be lost. You should never leave the computer while you are signed in to Mentoring Online.